Provider scheduling and credentialing, without the spreadsheet sprawl.
Zenith MedOps runs coverage requests, provider matching with conflict detection, credentialing readiness, open-shift broadcast and block-assign, an at-risk radar, two-sided preferences, and a clean billing handoff. One secure place built for schedulers, providers, and facilities: anesthesia and CRNA groups, hospitalist teams, and medical staffing agencies.
No double-bookings
Hard-block conflict detection
Shift-date aware
Credentials checked to the date
Margin-safe
Exports that never leak rates
From open shift to billed, in one flow
The everyday loop your team already runs, just faster and without the gaps.
Request coverage
Facilities or schedulers open a shift with the specialty, location, and dates.
Match a provider
The engine ranks candidates on license, specialty, availability, and credentialing, flagging conflicts before they bite.
Offer & confirm
Offers go out by email, push, and in-app; if one expires, the next-best candidate is offered automatically. Providers accept from their phone and everyone gets a confirmation.
Hand off billing
Worked time rolls into locked batches and clean CSV exports for accounting.
Schedule with confidence
Coverage requests, availability, and assignment matching with hard-block and soft-warning conflict detection. No one gets silently double-booked, and expired credentials can't slip through.
Fill open shifts fast
Blast an open shift to every eligible, credentialed provider at once. First to claim wins, you confirm. Or offer a whole recurring block in one tap the provider accepts once. Coverage that took an afternoon of calls now takes a click.
See trouble before it happens
An at-risk radar flags shifts about to go unfilled (critical, warning, and watch) on the dashboard and in a morning digest, so gaps get worked while there's still time to fill them.
Automation that chases coverage
When an offer expires or is declined, the next-ranked, conflict-checked candidate is offered automatically. Cancellations capture a reason and can re-broadcast to your backup bench instantly. Daily jobs send reminders and surface expiring credentials on their own.
Credentialing readiness, not guesswork
Track licenses, documents, and expirations against the actual shift date. A credential lapsing before a booked shift surfaces early, not the morning of. A renewals queue puts every 90-day expiry in one place. AI reads uploaded documents into suggestions your team confirms; primary-source verification stays with your credentialing office.
A two-sided matching brain
Providers set the shifts and facilities they prefer; facilities rate who they'd want back after a shift. Both feed the match ranking as plain-English weights and warnings, never silent gates. The office always decides.
Provider portal + Android app
Upcoming shifts, open offers and block offers, availability and time-off requests, credential upload with native camera capture, reminder preferences, per-shift messaging, and confirmation-letter PDFs, on the web or the Android app.
Facility portal
Request coverage, track open and filled shifts, approve providers, sign off or dispute worked hours, and see a status-only 'who's coming' readiness summary, never provider documents. Every facility sees only its own data, enforced at the database.
Billing & paperwork handoff
The billing handoff covers rate agreements, locked billing batches, a QuickBooks invoice-import export, and dual CSVs (one for accounting, one facility-facing), so work hands off without leaking margin. Confirmation-letter PDFs are available to every plan.
Secure by design
Two-factor authentication, sign-out-across-devices, and self-service profile control for every user. Database-level tenant isolation, signed document URLs, and a full audit trail on sensitive actions. No patient data is stored.
Alerts tuned per role, and per person
Each role gets its own credential-expiry thresholds (credentialing at 90/60/30, admins at 30, providers nudged about their own), and every provider picks their reminder cadence: weekly, daily, or off. Offers, confirmations, and changes still land instantly.
AI matching advisor
On top of the deterministic engine, an AI advisor surfaces the strongest candidates with plain-English reasons. Advisory only, fully audited. Included in Pro.
Employed and contracted, one calendar
Static schedules for employed providers live beside coverage requests, with week, month, and facility-board views, approved time off that clears future shifts automatically, and a printable day sheet the front desk can run on.
Templates that build your week
Save a facility's standing pattern once, with day, night, and weekend lines in a single template, each with its own days, then generate whole weeks of shifts in one apply.
Staffing partner portals
Subcontracted groups get their own login that sees exactly their allocated providers: schedules, statuses, and credential readiness. Never rates, never anyone else's people, enforced at the database.
Bring your spreadsheets with you
Smart Import reads any CSV, including open shifts, assigned schedules, rosters, facilities, and historical worked time, then AI maps the columns for your confirmation. A guided onboarding pipeline tracks every provider from hired to schedulable.
Your data, protected three ways
Daily platform backups, owner-triggered snapshots, and a nightly encrypted copy to an independent provider, with live backup status visible right in the app. Printable day sheets keep the desk running through any outage.
Built privacy-first: the app keeps credentialing records and operational readiness. Primary-source verification stays with your credentialing office, and no patient data is stored.
Pricing
Simple monthly plans
One subscription per organization. Founding rates lock for 12 months for the first organizations onboard.
Standard
Founding rate for the first 10 organizations, locked for 12 months from signup.
Run your schedule: coverage requests, provider matching with conflict detection, credentialing readiness with a renewals queue, an at-risk radar, recurring and block-assign offers, cancellation backup re-broadcast, two-sided provider/facility preferences, per-shift messaging, confirmation-letter PDFs, facility timesheet sign-off, two-factor security, provider and facility portals, notifications, and the audit log.
No contract · cancel anytime
Pro
Founding rate for the first 10 organizations, locked for 12 months from signup.
Run your business: everything in Standard plus the billing handoff (rate agreements, locked batches, QuickBooks and dual-CSV exports), open-shift broadcast to your eligible bench, automated offer cascade, morning digest emails, reports and analytics, and the AI matching advisor.
- ✓Billing handoff: Rate agreements, locked billing batches, dual-CSV exports.
- ✓Offer cascade: Expired offers auto-advance to the next-best candidate, fully audited.
- ✓Open-shift broadcast: Blast a shift to every eligible, credentialed provider. First claim wins, staff confirms.
- ✓Morning digest: Daily email heartbeat: open demand, expiring offers, expiring credentials.
- ✓Reports: Fill rate, time-to-fill, volume and margin analytics.
- ✓AI matching advisor: AI-assisted candidate recommendations on top of the deterministic engine.
No contract · cancel anytime
Custom
Everything in Pro, sized for larger groups: up to 200 providers included at one flat rate. Above 200 providers, or for custom integrations and contract terms, we scope it with you directly. One-time onboarding/customization is priced separately by roster size.
Compare plans
| What you get | Standard$199/mo | Pro$399/mo | Custom |
|---|---|---|---|
| Coverage requests & matching | ✓ | ✓ | ✓ |
| Conflict detection (no double-booking) | ✓ | ✓ | ✓ |
| Credentialing readiness & expiry reminders | ✓ | ✓ | ✓ |
| Renewals queue (90-day expiry triage) | ✓ | ✓ | ✓ |
| At-risk radar (shifts about to go unfilled) | ✓ | ✓ | ✓ |
| Recurring & block-assign offers | ✓ | ✓ | ✓ |
| Cancellation reasons & backup re-broadcast | ✓ | ✓ | ✓ |
| Provider & facility portals | ✓ | ✓ | ✓ |
| Provider preferences & facility feedback signals | ✓ | ✓ | ✓ |
| Per-shift messaging with the office | ✓ | ✓ | ✓ |
| Notifications: in-app, email & push | ✓ | ✓ | ✓ |
| Shift confirmations, itineraries & PDF letters | ✓ | ✓ | ✓ |
| Facility timesheet sign-off & disputes | ✓ | ✓ | ✓ |
| Calendar sync (Apple / Google subscription) | ✓ | ✓ | ✓ |
| Installable mobile app (PWA) & native camera capture | ✓ | ✓ | ✓ |
| Timesheets & time tracking | ✓ | ✓ | ✓ |
| Two-factor authentication & device sign-out | ✓ | ✓ | ✓ |
| Full-organization data export | ✓ | ✓ | ✓ |
| Audit log | ✓ | ✓ | ✓ |
| Billing handoff & rate agreements | — | ✓ | ✓ |
| QuickBooks invoice-import export | — | ✓ | ✓ |
| Open-shift broadcast (blast to eligible bench) | — | ✓ | ✓ |
| Automated offer cascade | — | ✓ | ✓ |
| Morning digest email | — | ✓ | ✓ |
| Reports & analytics | — | ✓ | ✓ |
| AI matching advisor | — | ✓ | ✓ |
Custom plans are scoped to your contract, any combination of the above.
Prices in USD, billed monthly per organization. Questions about scope or volume? Get in touch.
Done-for-you onboarding
We'll migrate your whole roster for you
Switching tools is only hard for one week: getting every provider entered and their credentials on file. Skip it. Our team sits with your roster and stands you up completely: a one-time service, not a monthly add-on. Credentialing data setup only, and verification always stays with your credentialing office.
Free for founding partners, normally $500–$1,500.
One-time, by roster size
- Up to 10 providers$500
- 11–30 providers$1,000
- 31–60 providers$1,500
- 60+ providersCustom quote, scoped to roster size & source format
Additional providers beyond a tier billed at $75 each.
Frequently asked questions
- What is Zenith MedOps?
- Zenith MedOps is scheduling and credentialing software for medical provider groups and staffing agencies: anesthesia and CRNA groups, hospitalist teams, and multi-facility staffing operations. It manages coverage requests, provider matching with conflict detection, credentialing readiness, open-shift broadcast and block offers, notifications, and a billing handoff, with separate portals for schedulers, providers, and facilities.
- Who is Zenith MedOps for?
- Medical provider groups and staffing agencies, including anesthesia management groups, CRNA teams, hospitalist groups, and multi-facility staffing operations, plus the schedulers, recruiters, credentialing staff, providers, and facility contacts who work with them. It is built for teams that place providers across multiple facilities and need to run coverage, credentialing, and assignments with less manual effort.
- Does Zenith MedOps verify provider credentials?
- No. Zenith MedOps tracks and organizes credentialing records: licenses, documents, certifications, and expirations checked against actual shift dates. It does not perform primary-source verification. Verification stays with your credentialing office through its own process. The platform is the operational layer around your credentialing office, not a replacement for it.
- How does Zenith MedOps help fill open shifts faster?
- Open-shift broadcast blasts a shift to every eligible, credentialed provider at once. First to claim wins, staff confirms. Recurring shifts can be offered as a whole block a provider accepts in one tap. An at-risk radar flags shifts about to go unfilled while there is still time to fill them.
- Does Zenith MedOps store patient information?
- No. Zenith MedOps is built privacy-first and does not store patient data. It keeps operational scheduling and credentialing records only: facility, specialty, shift date and type, coverage notes without patient identifiers, and credentialing status.
- How much does Zenith MedOps cost?
- Zenith MedOps offers simple monthly plans per organization, sized by provider count. Standard and Pro include a set number of provider seats with a small per-provider price beyond that; the Custom plan is a flat $999/month covering up to 200 providers, and groups above 200 are scoped individually. Optional one-time done-for-you onboarding is priced by roster size, and founding rates are locked for 12 months for the first organizations to sign on. See the pricing section for current plans.
- How is my data backed up and protected?
- Three independent layers across three separate providers: automatic daily database backups by the hosting platform, on-demand full-data snapshots taken by the platform owner, and a nightly encrypted copy shipped off-site to an independent storage provider. Backup status is visible live inside the app, and printable day sheets give schedulers a paper fallback so operations continue through any outage. Access is tenant-isolated at the database with a full audit trail, and no patient data is stored.
- Is there onboarding help to get set up?
- Yes. Zenith MedOps offers done-for-you roster onboarding, a one-time setup where the team enters and confirms your providers' credentials for you, so you skip the hardest part of switching. It is free for founding partners.
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